Reporting an Absence
A parent or guardian must report each absence within 48 hours. Absences not reported within 48 hours are unexcused. Call 719-234-6200 or email avc-attendance@asd20.org. Provide the student’s first and last name, the date and the reason for the absence.
The Attendance Office updates the student’s status in Infinite Campus after receiving the report. Students are responsible for keeping the office informed when leaving school and for making up missed work.
Student Check-Out
Notify the Attendance Office as early as possible when your student needs to leave for an appointment or another reason. Calling in the morning helps us prepare for the planned pickup time.
Parents and guardians may call or email to arrange pickup or drop-off without entering the building. Only a parent or guardian may authorize a student’s release and excuse the absence. A person listed as an emergency contact in Infinite Campus may pick up the student but cannot excuse the absence. Keep your contact information current.
Illness
Visit our Health Services page for guidance about when to keep a student home.
Excused Absences
These attendance interventions apply during the school year. Counts at 10, 15 and 18 absences refer to full days or their equivalent in partial-day absences.
Excused absences | School response |
|---|---|
0–9 | A staff member may contact the family to check in. |
10 | The parent or guardian receives an attendance outreach letter by email and a hard copy by mail. |
15 | A staff member schedules a meeting with the student, parent or guardian, administrator and counselor. An attendance contract is reviewed and signed. |
18 or more | Absences without a doctor’s note are marked unexcused, and unexcused-absence consequences apply. |
Unexcused Absences
An absence is unexcused when it does not qualify as excused and the student is not in class when expected. Improper use of the hall-pass system may result in an unexcused absence.
For every unexcused absence, the student serves detention and parents are notified. Repeated unexcused absences may also result in lunch, after-school or Saturday detention; loss of hall-pass, off-campus lunch, partial-absence or activity privileges; or an escort to and from class.
Habitual Truancy
A student is habitually truant after four total days of unexcused absences in a calendar month or 10 total days in the school year.
The parent or guardian receives an Attendance Concern letter by certified mail, with a required signature, and by email.
If absences continue, the student, parent or guardian, administrator and counselor meet to review and sign an attendance contract.
If absences continue after the contract, a Truancy Parent Warning letter is sent by certified mail, with a required signature, and by email.
An administrator, counselor and/or School Resource Officer may make a home visit when needed.
If noncompliance continues, the district legal team is notified and takes over the situation.
Tardies
Students are tardy when they enter after class starts. Passing periods are five minutes long. Students who leave campus for lunch must return in time for third block; students who cannot return on time should stay on campus.
Late arrival caused by a delayed school bus is excused. A tardy may also be excused when a student was with another adult in the building and has an entered, approved hall pass. A student who misses more than half of a block is marked absent.
For the first three tardies, teachers may assign classroom consequences.
For every four tardies, the student serves detention and parents are notified.
Continued tardies may lead to additional consequences, including loss of hall-pass or off-campus lunch privileges.
A student who returns late from lunch three times loses off-campus privileges for one week. Leaving campus while that privilege is revoked results in a parent conference.
Attendance for Contests and Events
To participate in a scheduled contest or event, students must attend three of four blocks that day, or two of four blocks if the student has a partial absence in their schedule. Otherwise, the student is ineligible to participate.